Understand what Florida law requires for association websites, which communities must comply, and what needed to be posted online by January 1, 2026.
Need a compliance solution? View the Compliance System
Overview of statutory website requirements for Florida associations
25+ Units
Effective: January 1, 2026
Condominium associations with 25 or more units must maintain a website or app with specific documents available to unit owners.
100+ Parcels
Effective: January 1, 2025
Homeowners associations with 100 or more parcels must maintain a website with designated documents accessible to parcel owners.
Applicability and compliance obligations depend on association size, structure, and legal interpretation. Boards should confirm requirements with qualified legal counsel.
This checklist reflects common statutory posting categories. Boards and management remain responsible for document accuracy, completeness, and timing.
Requirements vary by association type. Contact us for a website structure review specific to your association.
Even associations trying to comply often miss critical requirements. Here are the most frequent gaps we identify.
Documents scattered across emails, shared drives, or board member computers with no organized records structure.
Required records stored in different locations — some on Google Drive, some in Dropbox, some in email.
Required documents not posted, outdated versions online, or critical records never added to the website.
Everyone gets the same access level — no way to limit sensitive documents to board members only.
Documents posted once and never updated. No workflow for meeting minutes, budgets, or rule changes.
Associations generally take one of three approaches to meet statutory website requirements.
Board or management handles everything internally — using existing tools like Google Sites, Dropbox, or generic website builders.
Works for small communities with dedicated management. Risk of non-compliance is higher without structured guidance.
Using third-party compliance platforms or document management systems designed for HOAs and condos.
More structure than DIY but may require board to manage setup and ongoing maintenance.
Outsourced setup, ongoing posting, and compliance monitoring to a dedicated service provider.
Minimizes board burden and ensures structured compliance process. Requires investment beyond basic hosting.
Not sure which approach fits your association?
Explore Compliance SolutionsDemonstration of a Florida statute-aligned association website with resident access, document publishing, and governance transparency.
This site reflects the structure and capabilities commonly used by Florida condominium and HOA associations to meet statutory website and records-access requirements.
Each live association website is configured to the specific community and is designed to support — not replace — board and management compliance responsibilities.
A board-level, educational reference designed to support discussion and documentation around Florida statutory website requirements for certain HOA and condominium associations.
The toolkit does not provide legal advice, statutory interpretation, or compliance certification. It is intended solely to help boards understand governance considerations, scope distinctions, and decision documentation options.
Florida statutory website requirements overview (board awareness only)
Common website approaches compared (not vendors)
Documentation template if the board elects to proceed
Clarifying responsibilities, limitations, and ownership
Toolkit materials are provided upon request and tailored to your association type.
Common questions from board members about compliance websites
No. Community Internet Advisory does not provide legal advice or compliance certification.
We provide a website platform and structure designed to support Florida statutory website requirements. Boards and management remain responsible for determining applicability and confirming compliance with qualified legal counsel.
No. This is a website implementation and hosting service, not a legal service. We do not review, edit, or provide legal advice on document content. Boards and legal counsel remain responsible for document accuracy and interpretation.
No. This is a technical website structure to support statutory document publishing.
No. Boards or CAMs provide and maintain documents. Optional support packages are available for upload assistance.
Yes, residents can log in.
The website includes a secure, password-protected resident and board portal with document access and communication features.
However, this website is not intended to replace full management platforms or accounting systems unless specifically configured to do so. Operational responsibilities and financial oversight remain with the association and its management professionals.
This website is designed to support Florida statutory website requirements and support governance transparency. It does not replace management company accounting systems or operational workflows unless intentionally configured for that purpose.
Management companies may be granted upload or administrative access at the board's discretion.
Yes. Community Association Managers may participate at the board's request, consistent with their normal support role. CAMs are not responsible for website configuration decisions, document management, or technical implementation outcomes.
Florida statutes establish website requirements for certain associations. Boards should consult legal counsel to confirm applicability based on association type, size, and governing documents.
Common statutory categories include governing documents, meeting notices, minutes, budgets, and financial reports. Specific requirements vary by association type. Boards should confirm applicable posting requirements with legal counsel.
Boards or their designees (such as CAMs) are responsible for document accuracy, completeness, and timing. We provide an admin portal for uploads. Optional support packages are available for upload assistance.
Most websites are live within 5-7 business days. Technical setup includes domain configuration and SSL certificates.
Website structure updates reflecting statutory changes are included with hosting. Boards remain responsible for confirming new requirements with legal counsel and providing updated documents.
The website remains active. Admin access can be transferred to new board members or management.
Hosting is month-to-month with 30-day notice.
By default, we build, host, secure, and manage the association's website on its behalf, providing a single accountable vendor for technical maintenance and platform management.
If at any point the association prefers to take full ownership and self-manage the website, ownership can be transferred upon request.
When ownership is transferred, the association becomes responsible for the underlying website platform subscription and hosting costs, which are paid directly to the platform provider. Our ongoing management fee would continue only if the board chooses to retain us for support or ongoing support, maintenance, or administrative assistance.
Most boards choose to remain on the managed model because it provides simplicity, continuity across board changes, and a single point of responsibility. However, the option to self-manage is always available.
Have more questions? We're happy to help.
Ask a QuestionRequest a no-obligation assessment to determine if your association's current website infrastructure meets Florida statutory requirements — or identify gaps that may expose the board to liability.
Disclaimer: This service supports Florida statutory website requirements and does not constitute legal advice.